Intake Application

Grandma's Place Criteria

Criteria:

All criteria is verified through documentation, background studies, rental verification and interviews with providers, family and/or friends.

Ability to pay for Individualized Home Supports:

Take home income
Ability to make payments
Have a BI or CADI waiver or the ability to pay privately for services

Ability to Direct Services:

Neuro Psychological Results, Diagnostic Assessment, Functional Assessment

Able to work with staff on customized plan of care:

Placement reports on services provided and completion rates and refusals

Client must not exhibit recent history of behaviors that endanger self, other clients or staff:

No recurrent violent history in the last 3 years
No property destruction over the last 3 years
Stability with self-injurious behaviors over the last year
No verbal aggression over the last year
No VA history towards other clients in the last 3 years

Client will have needs that can be safely met by Grandma's Place:

Service currently provided and what is still needed

Substance Use Concerns:

Independent stability with substance use concerns for the last year

Intake Process

Initial Intake Call:

An initial phone screening will be scheduled so that the person making the referral can get acquainted with Grandma's Place and our services.
During this phone meeting an initial screening will be conducted to see if the referral meets our criteria
If the referral meets our criteria, various documents verifying this will be requested.
A tentative meet & greet will be scheduled.

Meet & Greet:

The meet & greet will be a time where the client and case manager come and check out the site and is also a time where we get to know more about each other. The meet & greet can last up to 2 hours due to the interview conducted with the client.

Team Meeting:

A team meeting will be scheduled for Grandma's Place to discuss the referral and whether the client will be a good fit. Grandma's Place will review all documents, discuss what services the client may need, whether we will be able to provide those services and how they will be provided.

Determination:

After the team meeting, the case manager or person making the referral will be contacted and given notification of Grandma's Place determination in moving forward with the referral and intake process.
If Grandma's Place determines that a client will be a good fit, a 6790, shelter verification and an action plan that will outline the next steps and deadline for certain action items will be submitted. The action plan that will outline the next steps and deadline for certain action items will be submitted. The action plan will have a tentative move-in date, apartment number, and the amounts due for rent and security deposit.

A Week Before Move-In:

All action items must be submitted no later than 1 week prior to move-in.
Grandma's Place will call and confirm we have everything needed and we are on track for the move-in date.

Move-In Day:

Move-in day will be very busy and can be stressful. Please make sure the client has all medications in a separate bag that is easily accessible in order to be processed with the nurse.
Payment of security deposit and pro-rated rent are due.
Lease signing will be completed.
Housing w/Services contract will be completed.
The Designated Coordinator will go over all intake paperwork and will require a lot of signatures by the client. The intake paperwork can take and hour to complete.
After the intake paperwork, Grandma's Place will work with client on getting settled in their new home.
During the first week, Grandma's Place will go through an orientation with the client to familiarize them with Grandma's Place, our services and expectation, making sure the client is adjusting to their new home.

Our Intake Process & Criteria